At Highgates, we have already issued the updated documentation across our managed portfolio to help ensure our landlords remain compliant ahead of the deadline.
What Is the Renters’ Rights Information Sheet?
The Information Sheet is a government-issued document explaining the new tenancy rules introduced under the Renters’ Rights Act 2025.
The official document can be downloaded directly from GOV.UK:
Download the Renters’ Rights Information Sheet 2026
The government states landlords must provide the exact PDF downloaded from the official GOV.UK page.
Who Needs to Receive It?
The document must be given to tenants where:
- The tenancy is an assured or assured shorthold tenancy
- The tenancy began before 1st May 2026
- There is a written tenancy agreement or written terms
Each named tenant must receive a copy.
How to Serve the Information Sheet
The government has confirmed landlords can serve the document either digitally or physically.
Option 1 – Email the PDF
Landlords or agents can:
- Download the official PDF
- Attach it to an email
- Send it directly to all named tenants
It is recommended to keep proof of delivery and copies of the email for compliance records.
Option 2 – Provide a Printed Copy
Landlords can also:
- Print the official PDF
- Hand deliver it to tenants
- Post it to the rental property
Keeping records of postage or delivery is strongly advised.
Important Things Landlords Should Remember
Use the Official GOV.UK Version
The Information Sheet is only valid when downloaded directly from the government website. Older or edited versions should not be used.
Keep Evidence of Service
Landlords should maintain clear records showing:
- When the document was served
- How it was served
- Which tenants received it
This may help demonstrate compliance if required later.
Review Other Compliance Documents
The Information Sheet forms part of wider landlord compliance responsibilities.
Landlords should also ensure they have up-to-date:
- EPC certificates
- Gas Safety Certificates
- Electrical Safety Reports
- Deposit protection documentation
Final Thoughts
The 31st May 2026 deadline is an important reminder for landlords to review tenancy compliance procedures carefully.
Serving the Renters’ Rights Information Sheet correctly is a key part of remaining compliant under the latest rental reforms.
If you are unsure whether your tenancy documentation is up to date, Highgates Estates can help.
For advice on landlord compliance, tenancy management, or letting your property in Sheffield, contact Highgates Estates today.
Frequently Asked Questions
When must the Information Sheet be served?
The government states it must be provided by 31st May 2026 where applicable.
Can landlords email the document?
Yes. The government confirms the PDF can be served electronically by email or message attachment.
Do all tenants need a copy?
Yes. Every named tenant should receive the Information Sheet.
What happens if landlords fail to comply?
The government states landlords could face fines of up to £7,000 for failing to provide the document where required.
